MS PowerPoint 2010

                                                                                                        

PowerPoint is a presentation graphics package that lets you create formatted presentations which can be used in a number of ways. You can produce projects such as overheads for a team briefing, slides for a business meeting or interactive on-screen presentations on your company’s products. It allows you to produce:

PowerPoint 2010 allows you to create presentations for printing or on-line viewing using a variety of different tools. These range from wizards to help you with the content and look and feel of your presentation to animation tools to create moving images. Whatever your presentation style PowerPoint has tools and enhancements to make your presentation easy and professional looking.

Animated Presentations shown on a monitor or overhead screen

Overhead Projector Transparencies

Paper Printouts of your slides

Notes for the Speaker

Hand-outs for the Audience

35 mm slides

Movies

PowerPoint 2010 Screen

TITLE BAR.  The colored bar that appears at the top of the PowerPoint window.  The title bar tells you which application you are using and if the document you are in is maximized, it will also contain the name of the document.  If the Word window is not maximized, by positioning the mouse over the title bar and clicking and dragging, you can move the Word window to a new location on the screen.

SLIDES TAB. Contains a thumbnail image of every slide in the presentation; click a thumbnail to jump to that slide. You can also rearrange, add, or delete slides here.

OUTLINE TAB. Focuses on the content of the presentation. Use this tab when you want to adjust the textual structure or add large amounts of text.

RIBBON.Is a command bar that organizes a program's features into a series of tabs at the top of a window. Using a ribbon increases discoverability of features and functions, enables quicker learning of the program as a whole, and makes users feel more in control of their experience with the program. A ribbon can replace both the traditional menu bar and toolbar.

QUICK ACCESS TOOLBAR. Is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.

WINDOW BORDER. The box that surrounds the PowerPoint screen when it is not maximized is called the window border.  When the mouse is over the border, the pointer changes from a single to a double-headed arrow – clicking and dragging with this shape allows the window to be re-sized.

MAXIMISE BUTTON. When working in a document, the PowerPoint screen contains two windows, an application window and a document window.  You can maximize both windows to capitalize on the space you have on-screen.  If you would like the window that your PowerPoint application is in to fill up the whole screen, click the outermost maximize button.  You may find that the document you are in can still be bigger – click the inner maximize button to fill the remaining space within the PowerPoint application window.

MINIMISE BUTTON. This button is very useful if you need to temporarily switch from PowerPoint into another application without closing PowerPoint down completely.  Click the minimize button to shrink PowerPoint to an icon on the task bar; you will then be able to view other icons and applications you may wish to access.  When you are finished and ready to continue, click the PowerPoint icon from the task bar to resume.  The innermost minimize button will minimize the current document window.

RESTORE BUTTON. This button only appears when a window is maximized. A maximized window has no border and you cannot see what is behind it.  If you want to put the window back inside its border so that you can move and size it, click the restore button.

CLOSE BUTTON. This button is used to close a window.  If you click the close button for a document window you close the document.  The last button will close the PowerPoint application.

DIALOG BOX LAUNCHER. This button launches dialog boxes specific to the part of the ribbon you see them the category will be named such as FONT, CLIPBOARD, etc.

BACKSTAGE VIEW – FILE RIBBON is the start of PowerPoint and has many important commands and option.  Such as PowerPoint settings, opening, saving, printing and closing files.  This will be looked into much further later in the manual.

NEW AND IMPROVED FEATURES

Enhanced Ribbon Toolbar

The Ribbon feature which was first introduced in Office 2007 lets users use Microsoft Office with greater flexibility and ease. The PowerPoint 2010 Ribbon is now customizable. The Ribbon can be customized by right-clicking the Ribbon icon and choosing the Customize the Ribbon option.

PowerPoint to Video Version

PowerPoint 2010 now lets you convert your Presentations in to Videos. In order to create a video, click the Office button and then go to the Share > Create a Video Option.

Compatibility of Pptx.

In PowerPoint 2007, Microsoft introduced a new XML format (.pptx) which was not compatible with the former .ppt presentation format. This problem is not there to bother you any more, meaning PowerPoint files created in PowerPoint 2010 may easily be opened in versions of PowerPoint prior to PowerPoint 2007.

Sections – Provide an Easy Way to Manage Presentations

Microsoft PowerPoint 2010 lets you organize your presentations into sections. You will be able to easily locate the Sections button on the Ribbon toolbar. This feature helps you organize your presentation by grouping all related slides under individual sections. In this way, you can easily find and edit the related slides.

Built-in Screen Capture Tool

Microsoft PowerPoint 2010 includes a feature called Screen Capturing(which can also be found in Word 2010). Now there is no need for a third party or additional tool to capture screenshots in order to use them in your presentations. It is a piece-of-cake to capture the screenshot of any area of the screen. Simply click the Insert > Screenshot option and there you go.

Background Removal Tool

The Background Removal tool is an awesome addition to Microsoft PowerPoint 2010(which can also be found in Word 2010). It simply removes the background of any image. Just insert the image in your presentation and then locate the Background Removal tool under Insert > Picture to remove the background.

Enhanced Features For Embedded Videos

It is now very easy to embed videos into your PowerPoint presentations. This feature was also present in PowerPoint 2007, however PowerPoint 2010 has added some more magic to it. Now you can easily perform some common operations on the embedded videos with a simple right-click. If you are curious about how to embed a video into a PowerPoint presentation.

Improved Animations Menu

In PowerPoint 2010 you will feel that the Animations menu has been improved to a great extent. It offers a very user friendly thumbnail type of style choices. Just by looking at each choice, you would know what the effect will do when you apply it.

Enhanced Slides Transitions

Microsoft PowerPoint 2010 includes many new slide transitions, thus it empowers you to create a more powerful and eye-candy presentations.

Enhanced WordArt

Word Art is an old feature of Microsoft Office which been enhanced in PowerPoint 2010(same enhancement can be found in Word 2010). WordArt has been updated with new colorful art effects. Select the text, then click Word Art and a list of all the available options will be displayed.

Equation Editor

Equation Editor comes in handy when you need to add some common mathematical equations to your documents/presentations. You can also use it to create your own custom equations by using a library of mathematical functions. This feature was already available in Microsoft office 2007 but was limited to Word 2007 and Excel 2007. In office 2010, this feature has been added to PowerPoint as well. You may locate the Equation Editor under the Insert menu.

Video Editing

PowerPoint 2010 now includes a build-in video editing features. You can trim videos, add effects, and do much more.

New SmartArt graphic picture layouts

In this new version of PowerPoint, we have added a new type of SmartArt graphics layout where you can tell your story with pictures. There are also other new SmartArt graphic layouts. Even better, if you have pictures on your slide you can quickly convert them to a SmartArt graphic, just like you can do with text.

Using this layout to create a SmartArt graphic is simple:

•  ·         Insert the SmartArt graphic picture layout.
• ·         Add your photograph(s).
• ·         Write descriptive text.

New Backstage view

The new Microsoft Office Backstage view lets you quickly gain access to common tasks related to managing files, such as viewing document properties, setting permissions, and opening, saving, printing, and sharing your presentations.

COMPARISON OF MS POWERPOINT 2007 AND 2010 

      
MS POWERPOINT 2007

• Identify PowerPoint 2007 screen elements and terms to use the program efficiently
• Use outlines to organize the text of your presentations
• Display a consistent look throughout presentations by using slide themes and the theme Slide Master
• Enhance your presentations by using PowerPoint 2007 layouts and formatting tools
• Modify your presentations for a more organized display of information
• Polish presentations by adding WordArt, SmartArt, and objects, and inserting pictures
• Produce an on-screen slide show.

MS POWERPOINT  2010                                                                                 

• PowerPoint 2010 screen elements and terms
• Create a new presentation based on templates or themes
• Use outlines to organize the text of a presentation
• Create a consistent look throughout your presentations by using and customizing themes and styles
• Preview and print your presentations
• Enhance your presentations by using PowerPoint 2010 slide layouts and text formatting tools
• Use PowerPoint's features for organizing and editing the information in your presentations
• Enhance presentations by adding and modifying WordArt, SmartArt, and clip art graphics
• Produce on-screen slide shows.

Some Issues of PowerPoint 2010:

 

Wrong version installed

Do not use the 32-bit Microsoft® PowerPoint® 2010 on the 64-bit Windows® XP OS as it will not function well or it will cause the operating system to not perform well. Check your system and ensure that you are selecting the right version of Microsoft® PowerPoint® 2010 for your PC. Since this is the first time that Microsoft® Office has provided 2 versions of its software, you should not buy and install it in haste. Get the right one or you may face system inefficiency. The 32-bit version of the OS can only handle up to 4GB of memory, as compared to the much bigger 64-bit version of the OS.

Missing Service Packs

Microsoft® PowerPoint® 2010 works on Windows® XP if Service Pack 3 is installed. Service Pack 3 is a set of updates that make the OS updated to the newest technology and tools that are being used today. The reason behind this is that Microsoft® PowerPoint® 2010 requires some elements added to the Windows® XP operating system, since it is geared towards newer operating systems, like Windows Vista® and Windows® 7. If you have not installed any of the Service Packs as of yet, you will have to install all of them, from 1 to 3, before you can install and utilize Microsoft® PowerPoint® 2010.

Specs of the PC too low

Microsoft® PowerPoint® 2010 requires DirectX® 9, 1.5GB of available disk space, and 256MB RAM. Check your disk and system requirements before installing Microsoft® PowerPoint® 2010. These basic requirements help in the proper functioning of the program. If you don’t have them, it could make your usage of Microsoft® PowerPoint® 2010 sluggish. Follow these very simple tips and soon enough you will be making presentations like a pro and maximizing the capacity of Windows® XP using Microsoft® PowerPoint® 2010.

Problems in Printing Large PowerPoint Presentations

Microsoft PowerPoint has become one of the staple programs in creating presentations used in schools and company meetings as of 2011. Aside from charts and text, PowerPoint also allows you to insert pictures, sound, moving images and even videos on your presentation. Another good feature of PowerPoint is that you can print your slides to use as handouts or references; however, there are some problems that users encounter when printing large PowerPoint Presentations.

Slides Printing Slowly

This is can be one of the most common problems when printing large PowerPoint presentations. PowerPoint presentations are usually filled with images and other large file types and all these files are saved individually inside the presentation. Because of this, presentations become large files and the user experiences trouble when printing them out. Slides sometimes print really slowly because PowerPoint is set up to "print in the background." If this feature is enabled PowerPoint only uses a limited amount of memory on the computer while it's printing, making the transfer of information far slower than usual. Since the file being printed is a large file, the slowness of the printing is very noticeable.

Text and Graphics are Misaligned when Printed

Another printing problem that large PowerPoint files encounter is that they print out misaligned texts or images. This can be related to the printer itself and to the PowerPoint program. Basic presentations with limited text alterations do not experience this problem since the information contained in the file itself is minimal. However, as the text and graphic information become more complex, issues may arise especially if the printer's drivers are not updated. Unlike a basic Word document, PowerPoint needs a special extension file to properly print complex presentations.

Presentation Does Not Print At All

There are some instances where large presentations do not print at all, but you will be able to see it on the printing queue of the computer. One reason related to this problem is that the computer's memory needs to be refreshed. This usually relates to the computer's RAM being clogged up with a lot of information and it can no longer process the printing of a large file.

REFLECTION

MS PowerPoint can bring more energy and visual impact to our presentations. 

We can work with others without having to wait your turn. We can add a personalized video experience. We can imagine just-in-time show and tell. We can access our presentations from more locations and on more devices. We can create high-quality presentations with stunning graphics. We can captivate our audience with new  transitions and improved animations. We can organize and print our slides more effectively. We can get things done faster. And we can work on multiple presentations and multiple monitors.